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It should also disclose whether the company plans to transfer any data to a third party, and if so, where. This provision is especially important for companies dealing with personal information, as it allows consumers to avoid being misled. The company should include a contact email, as well. This way, if the consumer has any questions or concerns, they can get in touch with someone right away.
The policy should also state that it does not collect information from children. This is essential, as it prevents businesses from accidentally violating the rights of young people. It should also state that if it is aware of any personally identifiable information collected from children, it will take all steps to delete this information from its databases.
In some cases, it is necessary for businesses to transfer data to third parties, such as vendors. The company should make sure that the third party has adequate security measures in place to protect the data, and it should be able to provide proof that these safeguards are in place. The company should also ensure that it is not transferring any sensitive data, such as Social Security numbers or credit card details, to the third party.
Some states, including California, Colorado, Utah, and Virginia, have laws requiring businesses to provide consumers with detailed privacy policies. These laws enable the consumer to know exactly what information is being collected, how it will be used, and who is responsible for it. The law requires the company to provide a link to this policy, as well as a phone number for any questions.
- The CPRA states that “Personal Information” means any information that identifies, describes, relates to, or can be linked, directly or indirectly, with a particular consumer or household. This includes, but is not limited to:
- It also states that any information provided to a government entity is public record subject to disclosure upon request. However, the CPRA does provide exemptions for certain types of information that would otherwise be public record.
- Additionally, the CPRA requires that agencies make available their privacy policies on their websites. This is an important requirement that helps build transparency and can help to mitigate potential legal exposure for a company in the event of a lawsuit or regulatory investigation.
- The CPRA also provides specific protections for individuals who participate in public activities on websites that collect information such as surveys, email, or social media activity. Participating in such activities does not affect a visitor’s ability to use any other feature of the website.
However, such activity may result in the collection of more detailed information than is typically available through other methods of collecting data. Such information may include, but is not limited to, name, phone number, address, zip code, gender, and other demographic information. This information may be shared with third-party service providers for the purpose of conducting such activities and for other purposes as described in this policy.
We may transfer your Personal Information to service providers located in other countries for the purpose of providing you with our Services. These service providers are required to maintain the confidentiality of your Personal Information and are prohibited from using it for any other purposes. You can contact us using the CONTACTING US section below to request access to written information about a) the service providers that we transfer your Personal Information to and b) the purposes for which they process such information. Please note that in some jurisdictions, DII that we do not consider to be Personal Information may be considered to be personal information under applicable laws (e.g., under the CCPA and GDPR).
Everyone has the right to protection of personal information concerning them, processed fairly and for specified purposes, not used for unrelated purposes without their consent. They also have the right to access information held about them and to correct it if it is incorrect. Data protection laws ensure that individuals have these rights and can enforce them against processors who breach their legal obligations.
The laws require businesses to provide privacy notices to explain how personal information is collected and used, including by third parties. The information must be concise, transparent, easy to understand and accessible. It is good practice to test the privacy information with a group of users before it is finalized and to review it regularly to make sure that it remains accurate.
The privacy notices should clearly state which organization is the controller of the Personal Information and which organizations are the processors. They should also identify the categories of Personal Information and detail the purposes for which it is processed. In addition, they should specify any processing activities that are likely to cause damage or distress to the individual and describe any safeguards put in place to mitigate such risk. The privacy notices should also set out any rights that the individual has in respect of their Personal Information, including the right to request access to their personal information and to have it corrected if it is incorrect.